Fee refund Policy
Cancellation of Admission & Refund of Fee Policy 2025-26
SGSU will consider any request for cancellation/withdrawal of admission from students only if such request is made as per regulations prescribed by the University. The regulations including the procedure for cancellation/withdrawal of admission as well as the procedure for refunds are as below.
Category | Point of time when notice of withdrawal of admission is received in the HEI | Refund Procedure for Admission Cancellation |
1. | 15 days or more before the formally notified last date of admission | The entire academic year submitted fee after deducting the processing fee of Rs.1000/- will be refunded |
2. | Less than 15 days before the formally notified last date of admission | The entire academic year submitted fee after deducting 10% will be refunded |
3. | 15 days or less after the formally notified last date of admission | The entire academic year submitted fees after deducting 20% will be refunded. |
4. | 30 days or less, but more than 15 days after formally notified last date of admission | The entire academic year submitted fee after deducting 50% will be refunded. |
5. | More than 30 days after formally notified last date of admission | No refund of any academic fees |
Conditions:
- Request for cancellation of admissions must be sent through the registered email to the email id mentioned in the prospectus.
- Refund will be made as per the university norms.
- Refund will be made only after the submission of proof of fee paid, Provisional Seat Allotment Letter, and No Dues Certificate from the concerned department. The refund will be made through an account transfer to the account number mentioned in the withdrawal request. Hence, the correct bank account details must be provided in the withdrawal request.
- Refund would be considered only in respect of the Programme Fee paid by the applicant. No refund shall be allowed in respect of Application Fees for entrance examination and any other levies.
- In case the student fails to fulfil the eligibility criterion, then the student must communicate the same to the University within 10 days from the date of declaration of the result from the concerned Board/University. If the seat thus vacant is filled, then in
such cases the university would refund the Fee Paid after deducting Rs.10,000/-, else no refund request shall be admissible.
Important Notes:
- All refunds shall be remitted only to the bank account of the student/parent as per the NEFT details furnished and shall be made within 20 working days from the date of approval of the cancellation/withdrawal.
All disputes related to the refund of fees will be subject to Bhopal jurisdiction only.